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Office Safety Inspection Checklist

Office

Run this checklist for every office safety inspection, from Office of Compliance (www.compliance.gov).

Inspection information

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Inspector Full Name

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Inspected Location

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Electrical

Tasks

  • Extension cords cannot be used to make permanent wiring connections.
  • Power cords, plugs, and electrical outlets must not be damaged or frayed.
  • Three-prong plugs must have their ground prong in place.
  • All electrical wires must be covered leaving no bare wires exposed.
  • Modular furniture with electrical outlets must have covers over all wires.
  • All power strips should be plugged directly into outlets and not “daisy-chained” (plugged in a series).
  • Outlets near wet surface areas such as bathrooms or kitchens must have functioning Ground Fault Circuit Interrupters (GFCI).
  • Test GFCI outlets periodically by tripping the test button. Reset the unit by pushing the reset button.
  • Electrical panel doors must be closed. If open, DO NOT APPROACH. Immediately notify appropriate party (AOC/ landlord / facility maintenance staff).
  • There should be a 36” clearance in front of all electrical panels.
  • Plug appliances directly into grounded outlets, appropriately sized for power supply.
  • Electrical equipment and appliances must be approved by a Nationally Recognized Testing Laboratory.

Chemical

Tasks

  • Safety Data Sheets (SDS) must be available for all hazardous chemicals located in the workplace.
  • Chemical containers should be properly labeled and kept closed when not in use.

Emergency Response

Tasks

  • Emergency telephone numbers should be up to date and readily available.
  • Office annunciators must be working properly, kept charged, and reset after each emergency.
  • Emergency Action Plans must be in place, and all employees must be trained on the plan.
  • Employees must know where to go when required to evacuate the building or "shelter in place".
  • Emergency duties should be assigned to employees according to the office’s Emergency Action Plan.
  • Aisles, stairs, and hallways must be kept clear of obstructions that could block exits.
  • Maintain functioning alarms and annunciators.
  • Exit signs must be working and visible in all conditions and locations.
  • Exit routes must be adequate, i.e., 18” for a single person and 28” or more for multiple persons.
  • There should be two exit routes out of a work area.
  • Exit routes that are designated for emergency exits cannot be obstructed.
  • All areas must have functional emergency lighting.
  • First Aid supplies should be available if medical services are not. Keep contents up to date.

Environmental

Tasks

  • Lighting should be adequate to allow employees to see their work without eye strain.
  • Keep workplaces free from clutter and debris that could cause fire, rodent, or vector problems (i.e., certain insects that transmit disease).
  • Properly identify areas containing asbestos and properly maintain surfaces to minimize fiber releases.
  • Floors should be clean, dry and free from tripping hazards.

Ergonomics

Tasks

  • Use proper lifting techniques.
  • Position equipment on desk in a manner that avoids excessive leaning and reaching.
  • Place computer monitor directly in front of person and at armslength. Position monitor no higher than eye level and keyboard directly in front of monitor.
  • Position monitor to avoid screen glare and avoid window and bright lights
  • Ensure that chair has good lumbar support and is as close to the work as possible.
  • Position equipment to support weight of arms while typing or working at desk.

Fire

Tasks

  • Plug space heaters directly into outlets and ensure that they are equipped with tip-over switches.
  • Make sure that items are stored no closer than 18” under sprinkler heads.
  • Inspect fire extinguishers to ensure that they are fully charged, have monthly and annual tags affixed, and are not damaged.
  • Fire extinguishers, pull stations, and strobe lights should be visible and accessible.
  • Store combustible materials away from ignition sources, exit stairwells, and electrical closets.
  • All ceiling tiles should be in place and intact.
  • Cords and wires should be protected from damage and pinch points and not run through ceilings, doorways walls, or other openings, or under rugs.
  • Fire doors must not be blocked, locked, or obstructed, and must be free from flammable materials such as posters and fliers.
  • Use flame retardant draperies.
  • Fire door hardware must be working properly.
  • All fire wall penetrations must be sealed.
  • All stairways, corridors, and exits should be clear of obstructions.
  • Fire sprinklers should be in good condition and free from corrosion.

Machine Guarding

Tasks

  • Portable fans should have fanblade guard openings of .5 inch diameter or less.
  • Paper cutters have must have a finger guard in front of the blade arm, and blade arm tension must be adjusted to prevent free fall.

Material Storage

Tasks

  • Secure materials stored on overhead racks and ensure that racks are attached to walls.
  • Heaviest items should be loaded in the bottom of file drawers to prevent the cabinet from tipping.
  • Drawers of file cabinets should not be left standing open.
  • Secure heavy items on top of shelves.
  • Have step stools or ladders available to reach high places.

Slips, Trips, Falls

Tasks

  • Rungs and feet of portable ladders and steps of stools should be supplied with non-slip material.
  • Cords, wires, and cables should not run across aisles, walkways, or exit route pathways.
  • Carpets and rugs must be secured and in good condition.
  • Practice good housekeeping by cleaning up spills and removing objects from floor passageways.
  • Stairways should have non-slip treads and proper lighting.
  • Keep walking surfaces dry during inclement weather.