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Check the electrical system
- Extension cords cannot be used to make permanent wiring connections.
- Power cords, plugs, and electrical outlets must not be damaged or frayed.
- Three-prong plugs must have their ground prong in place.
- All electrical wires must be covered leaving no bare wires exposed.
- Modular furniture with electrical outlets must have covers over all wires.
- All power strips should be plugged directly into outlets and not plugged in a series.
- Outlets near wet surface areas such as bathrooms or kitchens must have functioning ground fault circuit interrupters (GFCI).
- Test the GFCI outlets periodically by tripping the test button. Reset the unit by pushing the reset button.
- Electrical panel doors must be closed. If open, DO NOT APPROACH. Immediately notify the appropriate party (AOC/landlord/facility maintenance.
- There should be a 36" clearance in front of all electrical panels.
- Plug appliances directly into grounded outlets appropriately sized for the power supply.
- Electrical equipment and appliances must be approved by a nationally recognized testing laboratory.
Review the chemical procedures
- Safety Data Sheets (SDS) must be available for all hazardous chemicals located in the workplace
- Chemical containers should be properly labeled and kept closed when not in use
Review the emergency response plan
- Update emergency telephone numbers and have them readily available
- Ensure office annunciators are working properly, kept charged, and reset after each emergency
- Ensure the emergency action plan is in place, and all employees are trained on the plan
- Ensure all employees know where to go when required to evacuate the building or "shelter in place"
- Assign emergency duties to employees according to the office’s emergency action plan
- Clear aisles, stairs, and hallways of obstructions that could block exits
- Maintain functioning alarms and annunciators
- Ensure exit signs are working and visible in all conditions and locations
- Ensure there are two exit routes out of a work area
- Ensure the exit routes that are designated for emergency exits cannot be obstructed
- Ensure all areas have functional emergency lighting
- Keep the First Aid supply kid stocked and up-to-date
- Exit routes must be adequate, i.e., 18” for a single person and 28” or more for multiple persons.
Evaluate the environment
- Ensure there is adequate lighting, and employees are able to see their work without eye strain
- Keep workplaces free from clutter and debris that could cause fire, rodent, or vector problems
- Properly identify areas containing asbestos and properly maintain surfaces to minimize fiber releases
- Ensure floors are clean, dry and free from tripping hazards
- Use proper lifting techniques
- Position equipment on desk in a manner that avoids excessive leaning and reaching
- Place computer monitor directly in front of person and at arms length
- Position the monitor no higher than eye level and keyboard directly in front of monitor
- Position monitor to avoid screen glare and avoid window and bright lights
- Ensure that each chair has strong lumbar support
- Position equipment to support the weight of arms while typing or working at desk
Evaluate for fire safety
- Plug space heaters directly into outlets and ensure that they are equipped with tip-over switches
- Ensure that items are stored no closer than 18” under sprinkler heads
- Inspect fire extinguishers to ensure they are fully charged, have monthly and annual tags affixed, and are not damaged
- Store combustible materials away from ignition sources, exit stairwells, and electrical closets
- Use flame retardant draperies
- Fire extinguishers pull stations, and strobe lights should be visible and accessible.
- All ceiling tiles should be in place and intact.
- Cords and wires should be protected from damage and pinch points and not run through ceilings, doorways walls, or other openings, or under rugs.
- Fire doors must not be blocked, locked, or obstructed, and must be free from flammable materials such as posters and fliers.
- Fire door hardware must be working properly.
- All stairways, corridors, and exits should be clear of obstructions.
- Fire sprinklers should be in good condition and free from corrosion.
Evaluate machine guarding
- Ensure portable fans have fan blade guard openings of .5 inch diameter or less
- Ensure paper cutters have a finger guard in front of the blade arm, and blade arm tension is adjusted to prevent free fall
Establish appropriate material storage procedures
- Secure materials stored on overhead racks and ensure that racks are attached to walls
- Secure heavy items on top of shelves
- Provide step stools or ladders to reach high places
- The heaviest items should be loaded in the bottom of file drawers to prevent the cabinet from tipping.
- Drawers of file cabinets should not be left standing open.
Evaluate for potential dangers involving: slips, trips, or falls
- Practice housekeeping by cleaning up spills and removing objects from floor passageways
- Keep walking surfaces dry during inclement weather
- Rungs and feet of portable ladders and steps of stools should be supplied with non-slip material.
- Cords, wires, and cables should not run across aisles, walkways, or exit route pathways.
- Carpets and rugs must be secured and in good condition.
- Stairways should have non-slip treads and proper lighting.